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1.
Call the right number |
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Sales
staff, accounts staff, and managers are not trained to answer
technical support questions. No matter how much you badger them they
probably can't answer your questions. Neither can customer
services. Your first approach should be to the number provided for
technical support.
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| 2.
Be
prepared |
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Do
your homework. Have all information that you may need to hand. Get
your receipt and reference numbers, your driver CDs, your operating
system CD/s, the manuals, product IDs, product serial numbers, and
any last minute notes/corrections provided by the retailer. Save
yourself and the tech support guy some time. Don't end up spending
30 minutes on hold just to be told that if you don't have your
receipt number then they can't help you.
Make
sure you have exhausted other avenues of information (like the
manual provided). Most helplines complain that the most frequent
questions they get asked are questions already covered in the manual
or FAQ. RTFM (Read the ******* manual) is the most common
under-breath expletive in technical support call centres.
It
doesn't hurt to keep a pen and some paper handy too.
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| 3.
Have
realistic expectations |
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It's
not a tech support job to teach you how to use a computer. If you
need to learn how to use a computer - learn to read. Buy a
"dummies guide" (I recommend them highly) from your local
bookshop. Or simpler still: find a geek friend and stand him a
drink.
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| 4.
Do
not lie |
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Lying
to tech support is like lying to your doctor. It will only make life
more difficult for you. Even if you feel that the new drivers you
installed are not faulty TELL HIM that you installed them. If you've
overclocked your processor, installed "Freeserve", or are
running a beta software TELL HIM. Even if you haven't been quite
legal and installed a pirated copy of MS Office - TELL your support
rep.
You'll
be surprised how often the symptoms of the problem giveaway what
you've been doing. He'll eventually find out. Get caught lying and
he suddenly doesn't like you and doesn't want to help you anymore.
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| 5.
Understand
how the system works |
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Tech
support reps are judged by how many calls they complete in an
average shift, not by the number of problems they've solved. They
would therefore like to spend as little time on your call as
possible. Help them achieve this goal.
Don't
call from a mobile phone that has bad reception, or a speakerphone
or cordless phone where quality is poor. If he has to keep repeating
himself or shouting it reduces his efficiency and YOU are the one
who loses.
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| 6.
Be
polite at all times |
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You
have spent hours trying to get your computer to work. The chances
are that even before you dial the tech support number you are
annoyed, frustrated, angry, fuming. Take some time out. Go for a
walk.
Show
aggression on the phone and you put the tech support rep on the
defensive. His priority now is covering his butt - NOT finding a
solution for you. If you think he is completely clueless - DON'T
tell him that. Ask to speak to a supervisor - POLITELY.
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| 7.
Be
their eyes and ears |
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Remember
that you couldn't get your computer working despite having it in
front of you. They are trying to get it working without even looking
at your screen.
They
cannot always know when you get an error message, or when something
looks wrong. You need to keep them informed in a concise but
thorough manner. Vague words like "bad" and
"good" don't help.
"I
get a screen that says 'General Protection Fault'" is a lot
more specific than "It crashes".
Be
attentive, LISTEN to what they have to say, follow instructions.
Don't make him repeat for the sixth time how to get to a specific
screen. If your mind's on the job you'll know it by now.
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| 8.
Know
what you are covered for |
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Tech
support is not there to answer questions on products you have bought
elsewhere. You bought a computer from A and a program from B. The
program doesn't work. Don't call the computer supplier for
help on it. If B doesn't provide telephone support - TOUGH. Live
with it. Else you are wasting tech support time and occupying a
telephone line that some other customer needs.
Again,
learn to read. Visit newsgroups and websites that may cover your
topic...or return your product to B.
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| 9.
Your
computer is YOUR responsibility |
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At
the end of the day your computer, your programs, and your data are
YOUR responsibility. Take regular backups. Assume that anytime you
call tech support you could be asked to re-format your hard disk and
re-install Windows.
Websites
scream the message, computer guides emphasize the importance of
backing up, and everybody knows how important it is. If you haven't
done it - that's YOUR problem.
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| 10.
Complain
to the right people |
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Complaining
to a techie about how long you've been on hold, or how bad you think
the service is doesn't get you anywhere. He doesn't own the company.
He doesn't control staffing levels. You are just holding up one of
the telephone lines and wasting his time and yours.
Find
out who is actually responsible. Ask to speak to a supervisor or
manager or get the contact details for them.
We
wish you good mental health :-)
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